Friends of St Brigids Assoc Inc

St Brigid's Booking Enquiry

Function Description:

Hire of Buildings:

*A Bond is required on all hire.

$300 or $500 for high risk events.

The bond is a surety and can be accessed by FoSB to repair any damage to the premises or engage a paid cleaner if the premises is not left in the same condition it was found in at the beginning of the hire period.

*Please note- Due to the historical significance and fragile nature of some of the chattels, the Church will be hired out on the basis as it is currently configured.

Approval must be sought from the Friends of St Brigids committee for any changes to be made to the configuration. Extra hire fees and bond will apply if approval is given.)

Which buildings do you wish to hire?

Extra hire items:

*These incur an additional Kitchen Amenities cost for the use of the Kitchen and utilities.

Equipment needed

Food Options:

**These options incur a Kitchen Amenities cost:

100 ppl or less: $1.50 per head (added to venue hire)

$101 ppl plus 1.00 per head (added to venue hire )

Non Commercial Caterers will require a Temporary Food Permit

If you are not a commercial Caterer you will need to contact Moyne Shire Councils Environmental Health Officer, for temporary food registration.

Liquor:

If you are selling alcohol at a public function you will need a liquor licence.

If you are unsure if you need a license please contact 'Responsible Alcohol Victoria' on:

Tel: 1300 650 367, Email: liquor@justice.vic.gov.au Web: www.justice.vic.gov.au

Please forward a copy of the Food Permit/ Liquor license to FoSB via email to: stbrigidscrossley@gmail.com , as soon as possible.

Audio and Lighting

FoSB audio or lighting equipment must be operated by one of our preferred audio/lighting people. THIS WILL INCUR AN EXTRA COST, HOW MUCH WILL DEPEND ON YOUR REQUIREMENTS. Our Audio/Lighting contact will be in touch with you regarding your audio/lighting requirements once your booking enquiry has been completed and provide you with a quote.

Rubbish:

Disposal of Rubbish: All rubbish is to be placed in bags and placed in bins outside Kitchen.

Recycling to be placed in appropriate bin.

All dishes are to be cleaned and replaced in appropriate place in the kitchen. Toilets are to be left clean.

Use of Drones:

Drone operators must seek permission from The Friends of St Brigids Assoc Inc prior to operating a drone within the grounds of St Brigids precinct. Contact must be made with the committee seeking permission, in writing via email to: stbrigidscrossley@gmail.com

Use of a drone will only be permitted within the grounds of St Brigids precinct if its use is compliant with the law and CASA regulations and operated by qualified and CASA certified persons in a controlled environment.

Please be informed that flying a drone or filming anywhere outside of the boundaries of the grounds of St Brigids precinct will require consultation and/or permission to be granted by neighbouring properties.

The Friends of St Brigids Assoc Inc is not responsible for the conduct of the drone operator while operating a drone.

For more information regarding Drone regulations/registration: https://www.casa.gov.au/drones

Public Liability Insurance:

Public Liability will be required for any individual/group running an event open to the general public. Private functions do not require public liability. FoSB cannot provide Public Liability for Third Party events.

Please attach a certificate of Currency to prove insurance. Liability of $20,000,000 is required.

Conditions of Hire and Procedure

Bookings

• Bookings are considered tentative until receipt of a completed application form and total fee including the appropriate deposit, as well as approval by FoSB committee.

• Tentative Bookings will be held for 14 days.

• Hirers under the age of 18 years must have the application form completed and signed by an adult who will be supervising the event.

  
  

Payment:

• The balance of payment is due 14 days prior to the function with the security bond as stated on the application form.

Bond:

• The bond is security for any damage to the equipment and/or breach conditions of hire.. The cost of extra cleaning, as a result of the function, will be deducted from the bond. The total bond will be refunded to the hirer within fourteen days after the function, provided the hirer has complied with all aspects of the conditions of the hire. Should the cost of repairing damage to the property or cleaning the property exceed the bond, the hirer shall pay the additional costs. An account for additional costs will be forwarded within 30 days.

Cancellation:

• Cancellation will only be accepted in writing at least 14 days prior to the date of the booking. If these cancellation conditions are not complied with the deposit paid on application will be forfeited.

Limit of Hire:

• The FoSB have the right to cancel any booking if it is deemed necessary.

Indemnity:

• The user/Hirer agrees to indemnity and keep indemnified and to hold harmless The Friends of St Brigid's Assoc Inc., it's servants and agents and each of them from and against all actions, costs, claims, charges, expenses and damages whatsoever which may be brought or made or claimed against it by any of them arising out of or in any way related to the granting of this license and/or the use of the equipment.

• The Friends of St Brigid's Assoc Inc. is not responsible for any theft, loss, damage or injury suffered by the hirer or any guest or invitee of the hirer, or any person using the equipment during the period of hire, and the hirer indemnifies the Friends of St Brigid's Assoc Inc in respect of all claims for loss, damage or injury caused by any persons or property during the period of hire, or as a result of the use by the hirer of the equipment.

Declaration:

• I acknowledge having received and read the document 'St Brigid's Australian-Irish Cultural and Community Centre Booking Form and conditions of Hiring' and I am fully aware of and accept the conditions, indemnities and other requirements.

• I am aware that the conditions of hire may effect my insurance requirements.

Keys to be collected/drop off

Payment:

You can make payment now in the form below via Credit Card/Apple Pay or via bank transfer as per the details below.

Credit Card:

Bank Transfer:

Banking Details: Please deposit amount into the account below:

ACCOUNT NAME: FRIENDS OF ST BRIGID'S ASSOC

BANK: BEYOND BANK

BSB: 325 185

ACC NO: 05916491

Please email remittance to: stbrigidscrossley@gmail.com